Work Expense Claim Log for Employees
For the taxis, meals, hotels and office things you pay for at work and claim back. See what you have not claimed yet, what is still waiting to be paid, and copy the list for your claim form.
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Add a work expense
One expense at a time, when you pay it: a taxi, a client lunch, a hotel night, printer ink.
Paid in another currency
Rate: how much 1 of that currency cost you, from your card statement. The Amount above is worked out for you.
Work it out from distance
The rate your company pays per km or mile. The Amount above is worked out for you.
Your company's claim rules
Optional. Used for the last day to claim and in the list you copy.
Many companies only pay back expenses claimed within 30, 60 or 90 days. Ask HR or finance if you are not sure.
Backup and settings
How it works
- Add each work expense when you pay it: date, amount, type and what it was for.
- Send a claim: tick the expenses you are claiming, tap Copy list for the claim form, then Mark as claimed.
- When the money comes, tap Paid back. Lower any line that was cut, and the app shows what you were not paid back.
- The summary always shows what is not claimed yet and what is still waiting, so no expense is forgotten.
Your expenses at a glance
Expenses
New claim
Claimed, waiting to be paid
Paid and rejected claims
Month by month
Questions
I claim everything once a month
At the end of the month open Not claimed yet and tap Tick all for one claim. Untick anything you are keeping for later, tap Copy list for the claim form and paste it into the form or the email to finance, then tap Mark as claimed. The expenses move to Claimed, waiting to be paid as one claim.
Only part of my claim was paid back
Tap Paid back on the claim, lower the line that was cut (for example a dinner of 5,900 paid only up to the 4,000 limit) and tap Save payment. The claim shows 1,900 not paid back. If you can send that part again, for example with a manager's approval, tap Claim the cut part again and it goes back to Not claimed yet.
A claim was rejected
Tap Rejected and type the reason, such as missing receipt. Its expenses go back to Not claimed yet with the reason shown, so you can fix it and send them again. The rejected claim stays in the history.
I paid in dollars, euros or dirhams
Tap + Paid in another currency, type the currency (such as USD), the amount you paid in it and the rate from your card statement. The app works out the amount in your own money, to the cent: USD 15.99 at 281.4 = 4,499.59. The list you copy shows both.
My company pays per km or mile for my own car
Tap + Work it out from distance (mileage) and type the distance and the rate per km or mile. 120 km at 65 = 7,800. For a full trip log for tax, use the Business Mileage Log in All apps.
An expense was for two clients
Add it twice, once for each client or project, with each one's share. Month by month then shows the right total for each client, for example to bill them.
Is it private? Does it work offline?
Everything stays in this browser on this device: no account, and your data is never sent anywhere. Once loaded, the app works with no connection. Save a backup file now and then, or before changing phones.